Construction daily report template
Updated · Reviewed by Israel Margulies, founder and CEO of High Point GPS
A one-page daily log for a job site: the weather, who worked, which equipment ran and for how long, what got done, what was delivered, what held things up and anything that happened on safety.
A daily report written every day is the record you'll reach for when a schedule slips, a change order is argued or a claim lands months later. It's only useful if it's done the same day, by the person who saw it.
Write down equipment with its hours. It shows which machines worked and which stood idle, and those hours drive the machines' service schedules.
Construction daily report
Fields: Project · Report no. · Date · Superintendent / foreman · Weather (a.m. / p.m.) · Temperature · Site conditions
Log columns: Trade / company · Workers · Hours · Work done
Equipment on site
- Machine and unit no. with hours today
- Machines idle or down (and why)
- Rented equipment on site
- Fuel delivered
The day
- Deliveries received
- Inspections and visitors
- Delays and their cause
- Changes or extra work requested
- Safety incidents or near misses
- Photos taken
Fill it in the right way
- Fill in the project, date and weather at the start of the day.
- Record each trade or crew with headcount, hours and the work done.
- List the equipment on site with its hours, and note any machine that was down.
- Write down deliveries, inspections, visitors and delays with their causes.
- Note safety incidents and any extra work requested.
- Sign it the same day and file it with the project.
Tips
- Write delays with their cause and who caused them; that's what matters in a dispute.
- Take dated photos of progress and problems and note them on the report.
- Record rented equipment so rentals don't run longer than needed.
- Keep the reports in one place per project, in date order.
Do it in FleetZap
- Engine hours for each machine can come from FleetZap GPS Tracking or a telematics connection, instead of being written down.
- Each machine's PM schedule runs on engine hours, so a busy week brings its next service forward.
- Operators report a problem by scanning the machine's QR label; a failed item opens a repair work order.
- Repairs and costs go on the machine's history.
FleetZap Maintenance
Work orders, PM, parts, compliance, assets and KPIs. Explore FleetZap Maintenance.
Frequently asked questions
What should a construction daily report include?
The date, weather and site conditions, crews and hours, equipment and its hours, work done, deliveries, inspections and visitors, delays, extra work and safety events, signed by the superintendent.
Who fills out the daily report?
Usually the superintendent or foreman, at the end of each day on site.
Why record equipment hours?
They show what worked and what sat idle, support equipment charges and rental returns, and drive service schedules by engine hours.
How long should daily reports be kept?
Keep them with the project records for as long as your contracts and your lawyer advise; claims can come years later.