OSHA 300 log: log of work-related injuries and illnesses
Updated · Reviewed by Israel Margulies, founder and CEO of High Point GPS
A fillable working copy of the OSHA Form 300 log: one line for each recordable work-related injury or illness, with the case number, the employee, the date and place, what happened, how the case is classified and the days away or restricted. OSHA publishes the official forms; use this to keep the log during the year.
Employers covered by OSHA's recordkeeping rule record each recordable case on the 300 log and on a 301 incident report within seven calendar days of learning about it. Equivalent forms are allowed if they have the same information and are as readable. At year end, the totals go on the Form 300A summary, which a company executive certifies and which is posted from February 1 to April 30.
Keep the 300 log, the 300A and the 301 reports for five years after the end of the year they cover. Some establishments must also submit data electronically to OSHA by March 2: 300A data for those with 20 to 249 employees in listed industries and those with 250 or more, and 300 and 301 data for those with 100 or more in a second list of industries. Check whether yours is covered. This page summarizes the rules and isn't legal advice.
OSHA 300 log (working copy)
Fields: Establishment name · City / state · Year · Kept by
Log columns: Case no. · Employee name · Job title · Date of injury or onset · Where it happened · Description (injury and body part) · Classify (death / days away / job transfer or restriction / other) · Days away · Days restricted or transferred · Type (injury, skin, respiratory, poisoning, hearing, other illness)
Fill it in the right way
- Use the official OSHA forms or an equivalent; this sheet is a working copy for the year.
- Decide within seven calendar days whether a new case is recordable, and if so add a line and a 301 report.
- Give each case a number that matches its 301 report.
- Classify the case by its most serious outcome and update the day counts as they change.
- At year end, total the columns onto the Form 300A, have an executive certify it, and post it from February 1 to April 30.
- Keep the log, the summary and the 301 reports for five years.
Tips
- Privacy concern cases (for example, sexual assault or some illnesses) are recorded without the employee's name; check the rule for which ones.
- Count calendar days, not workdays, for days away and restricted.
- Use one log per establishment, not one for the whole company.
- Report serious cases to OSHA separately: a death within 8 hours, and an in-patient hospitalization, amputation or loss of an eye within 24 hours.
Do it in FleetZap
- FleetZap work orders keep the record of repairs and inspections on the machine involved in an incident, which helps the investigation.
- Inspection and certification due dates can be tracked as compliance items with reminders.
- FleetZap records checks and repairs; it doesn't certify compliance.
Sources
FleetZap Maintenance
Work orders, PM, parts, compliance, assets and KPIs. Explore FleetZap Maintenance.
Frequently asked questions
What is the OSHA 300 log?
The Log of Work-Related Injuries and Illnesses: a list of each recordable case at an establishment, kept by covered employers during the year.
What is the OSHA 300A?
The annual summary of the 300 log. A company executive certifies it, and it's posted from February 1 to April 30 of the following year.
What is the OSHA 301?
The incident report for each recordable case, filled in within seven calendar days. An equivalent form, such as an insurance report with the same information, is allowed.
How long do I keep OSHA 300 records?
Five years after the end of the calendar year they cover, for the 300 log, the 300A summary and the 301 reports.