Lawn care contract template
Updated · Reviewed by Israel Margulies, founder and CEO of High Point GPS
A lawn care contract between a landscaping company and a customer. It lists the services, how often you come, the season, the price per visit or per month, what happens when weather cancels a visit, payment terms, the contract term and how either side can end it, with both signatures.
A written lawn care contract settles the questions that cause most disputes later: which services are included, how often the crew comes, what a skipped visit costs, and when the bill is due. It also protects you when a customer asks for extras that were never in the price.
Use one contract per property. Write the services in plain words, attach a property map if the job has tricky areas, and keep the signed copy with the customer's account. This template is a starting point, not legal advice; contract rules differ by state, so have it reviewed before you rely on it.
Lawn care service contract
Fields: Company name and address · Company phone / email · Customer name · Property address · Customer phone / email · Contract start date · Contract end date · Season (for example April to October)
Log columns: Service · Included (yes / no) · Frequency · Price
- Services. Mowing, edging, string trimming and blowing off hard surfaces on each visit, plus any extra services listed above (fertilizing, weed control, aeration, leaf cleanup, shrub trimming).
- Schedule and weather. Visits on the frequency above. Visits missed because of rain, drought restrictions or unsafe conditions are moved to the next workable day; state whether a missed visit is credited or not.
- Price and payment. The price per visit, per month or for the season, when invoices are sent, when payment is due (for example within 15 days), and any late fee.
- Customer responsibilities. Keep gates unlocked, pets inside, and the lawn clear of toys, hoses and debris on service days. Tell the company about sprinkler heads, invisible fences and other hidden objects.
- Extra work. Work not listed above is quoted and approved in writing before it is done.
- Liability. The company carries liability insurance and repairs damage it causes. It is not responsible for damage from hidden or unmarked objects or for existing lawn conditions.
- Term and cancellation. The contract runs from the start date to the end date. Either side can end it with written notice (for example 14 days); work done up to that date is paid.
Fill it in the right way
- Fill in the company, the customer and the property address.
- List each service, whether it's included, how often it happens and its price.
- Set the season and the contract dates.
- Edit the terms to match how you handle weather, payment, extra work and cancellation.
- Walk the property with the customer if it has slopes, beds or hidden objects, and note them.
- Both sides sign; keep a copy with the customer's account and give one to the customer.
Tips
- Price by the visit for small residential lawns and by the month for commercial sites; customers budget more easily with a fixed monthly amount.
- Say in writing what happens to a visit missed for rain. It's the most common billing argument.
- Photograph the property at the start of the season so existing damage is on record.
- Renew contracts before the season starts, when crews and routes are being planned.
Do it in FleetZap
- FleetZap keeps every mower, trimmer, blower and truck on one asset list with its hours and repair history.
- PM schedules open services on engine hours or the calendar, so mowers get blades, oil and filters before the busy weeks.
- Crews scan a QR label on a machine to report a problem or do a pre-use check on their phone, and a failed item opens a repair work order.
- FleetZap Dispatch can plan the day's stops with routes and ETAs.
FleetZap Maintenance
Work orders, PM, parts, compliance, assets and KPIs. Explore FleetZap Maintenance.
Frequently asked questions
What should a lawn care contract include?
The services, how often they're done, the season and contract dates, the price and payment terms, how weather and missed visits are handled, customer responsibilities, extra work, liability and how to cancel, with both signatures.
Should I charge per visit or per month?
Per visit is simple for small or irregular jobs. A monthly or seasonal price evens out cash flow for both sides; spell out how many visits it covers and what happens in a dry or wet month.
Is this contract legally binding?
A signed written agreement generally is, but rules differ by state. Treat this template as a starting point and have it reviewed before you rely on it.
How do I price lawn mowing?
From the time each property takes, your crew and equipment cost per hour and your margin. The lawn mowing price calculator works it out.