Vehicle maintenance cost calculator
What a car, van or truck costs to maintain each year and per mile, built up from oil changes, tires, brakes and everything else at your own prices and intervals.
Your numbers
UseServicesEverything else See your resultResult
Maintenance per year $2,175 Per mile $0.09 Per month $181 Oil / tires / brakes / other $400 / $600 / $375 / $800 Stop working this out by handIn FleetZap, parts, labor and outside repair costs from every work order roll up to each vehicle, so its real maintenance cost per mile is always current.
See FleetZap Maintenance · Try the demoThe formula
Cost per year = Σ (Miles per year ÷ Service interval × Cost per service) + Other costs
Each wearing item is spread over the miles it lasts. With the example: 25,000 miles costs $400 in oil changes, $600 in tires, $375 in brakes and $800 in other work, so $2,175 a year, about $0.09 a mile. These are example prices: use your own invoices. Costs rise with age, so rerun it for older vehicles.
Using the numberWhat to do with it
- Compare the estimate with real spend per vehicle; one far above it is a candidate to replace.
- Skipped oil changes and worn tires show up later as bigger bills. Keep services on schedule by miles.
- Add fuel, depreciation and insurance per mile for the full cost of running the vehicle.
Guides behind this calculator
Truck maintenance schedule (A, B, C) Tire management for fleets Equipment lifecycle costMore free calculators
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The heart of FleetZap, and everything a maintenance team needs in one place: work orders and preventive maintenance, inspections and the field app, plus a parts store with purchasing, compliance and certificate tracking, multi-location assets with a full lifecycle, and the KPIs that prove it’s working.
- Work orders
- Preventive maintenance
- Procedures, inspections & field app
- Parts & purchasing
- Compliance
- Assets, reports & KPIs
Good to know
How do you estimate vehicle maintenance cost?Spread each service over the miles it lasts: miles per year ÷ interval × cost, for oil, tires and brakes, then add other repairs. Divide by miles for cost per mile.
What is a normal maintenance cost per mile?It depends on the vehicle, its age and how it's used. Work it out from your own invoices per vehicle; costs climb as vehicles age.
What else goes into the cost of running a vehicle?Fuel, depreciation, insurance, registration and financing. Maintenance is one part of the total cost per mile.
See FleetZap on your own fleet
Book a 20-minute walkthrough, or poke around the live demo company right now.
- Set up with you, on your machines
- Works fully by hand, GPS optional
- Live demo, no sign-up